Why Lease a Photocopier?

Why lease a photocopier? Photocopiers are essential for many businesses, but purchasing one outright can be a significant expense. That's where leasing options come in. In this guide, we'll explore the benefits of leasing a photocopier, the different types of leasing options available, and tips for choosing the best leasing plan for your business.

Why Lease a Photocopier?

Leasing a photocopier offers several advantages over purchasing one outright:

1. Cost-Effective: Leasing spreads the cost over time, making it easier to manage cash flow.
2. Reduces Capital Expenditure: avoids large financial outlays
3. Up-to-Date Technology: Leasing allows you to upgrade to the latest models without the high upfront cost.
   
4. Maintenance and Support: Many leasing agreements include maintenance and support, reducing downtime and repair costs.
   
5. Tax Benefits: Lease payments can often be deducted as a business expense, providing potential tax benefits.

Types of Photocopier Leasing Options

When it comes to leasing a photocopier, there are several options to consider:

1. Straight Finance Lease

A finance lease, also known as a capital lease, is a long-term lease that usually lasts the entire useful life of the photocopier. At the end of the lease term, you may have the option to purchase the photocopier at the end of the term. This option is suitable for businesses that plan to use the photocopier for an extended period and want the option to own it eventually.  A good MPS provider will set up a service agreement that co-terminates with the lease term where you will receive a separate bill for colour and mono prints used per quarter which includes all the toner, engineer call outs, parts & labour costs. (Managed Print Service)

3. Volume inclusive Lease (Lease + Volume)

Managed Print Services (MPS) is a comprehensive solution that includes leasing, maintenance (print volumes), and support. With a Managed Print Service, a third-party provider manages your entire printing infrastructure, ensuring optimal performance and cost efficiency. This option is ideal for businesses looking to outsource their printing needs and focus on core operations.

Usually with this option you can achieve the best click rates as print volumes are included - so you just pay one quarterly amount which covers the lease and service.

Factors to Consider When Choosing a Leasing Option

When selecting a photocopier leasing option, consider the following factors:

1. Work Groups: How many printers do you need? do you need to print A3 or just A4? Mono, colour or both, including volume, speed, and additional features like scanning and faxing.
2. Budget: Determine your budget for monthly lease payments and any additional costs for maintenance and supplies.
3. Lease Terms: Review the lease terms, including the duration, renewal options, and end-of-lease options.
4. Service and Support: Ensure the leasing agreement includes comprehensive service and support to minimize downtime.
5. Reputation of the supplier: Research the company's reputation and customer reviews to ensure reliable service from any prospective managed print provider and their leasing partners.

Tips for Negotiating a Photocopier Lease

Negotiating a photocopier lease can help you secure the best terms and conditions. Here are some tips:

1. Understand the Fine Print: Carefully review the lease agreement, including any hidden fees or charges.
2. Negotiate Maintenance and Support: Ensure that maintenance and support are included in the lease agreement to avoid unexpected costs.
3. Ask About Upgrades: Inquire about the possibility of upgrading to a newer model during or near to the end the lease term.
4. Consider Total Cost of Ownership: Evaluate the total cost of ownership, including lease payments, maintenance, and supplies. Your MPS provider should be able to carry out a full audit to provide you with this.
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Conclusion

Leasing a photocopier is usually the most cost-effective and flexible solution for businesses of all sizes. By understanding the different leasing options and considering your business's specific needs, you can choose the best leasing plan to keep your office running smoothly.

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